This privacy policy (hereinafter the “PrivacyPolicy”) is effective on May 1st, 2023 (the “Effective Date”)

Safeflows S.R.L. (“us”, “we”, “our” or “Safeflows”) operates the www.safeflows.io website.

We respect individual privacy and values the confidence of its customers, employees, vendors, consumers, business partners, and others. We strives to collect, use and disclose personal data in a manner consistent with the laws of the countries in which it does business.

Privacy is a very important subject to us and, while we aim to uphold the GDPR in our business operations, we may sometimes rely on local laws. Terms like “personal data”, “processor”, “processing”, “controller”, and others are used throughout this Policy as defined by the GDPR.

This Privacy Policy describes how we and our affiliates collect and process your personal data. We will collect only personal data which is relevant for the purposes for which it is to be used. We will take reasonable steps to ensure that personal data is relevant, accurate, complete, and current, to its intended use.

Personal Data We Collect

In our activity we may process different types of personal data shared by our users, prospect customers, customers, business partners etc. interested in our website, products or our services (collectively, the “Services”).
Our website does not address anyone under the age of 18 (“Children”). We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with personal data, please contact us. If we become aware that we have collected personal data from Children without verification of parental consent, we take steps to remove that information from our servers.
When you enroll to our Services with a business domain, or when you represent that you have enrolled on behalf of an entity, we will deem that you are acting as an employee or contractor of that entity, and we may share your information with that entity, upon the latter’s reasonable request and in accordance with the applicable law.
Depending on your relationship with Safeflows, we may collect information about you which can identify you directly (e.g. Email address, First name and last name, Phone number, Address, country, province, ZIP/Postal code, city, Job Information) or indirectly (e.g., IP address, Cookiesand Usage Data, or other online identifiers).

Purposes

We collect the personal data for the below purposes:

1. i. Provision of Services;
2. ii. Support for Services (we rely on you to limit the disclosure and stick to sharing only technical data);
3. iii. Partnerships;
4. iv. Marketing (sending marketing, communications, information on Services or new product releases, events, surveys, campaigns and promotions; you may at any time unsubscribe from marketing communications). We would like to send you information about our products and services, events and news, which may be of interest to you. Where we have your consent or it is in our legitimate interests to do so, we may do this by post, email;
5. v. Recruitment (to manage job applications or potential candidates we find online).

Personal data disclosures

We may provide personal data to third parties, where required to satisfy our legal obligations or the expertise you require and to assist, as follows:

1. (i) as requested by public authorities, auditors, inspection institutions, based on their legal obligations, such as data protection authorities or authorities for consumer protection;

1. (ii) to comply with legal requirements or to protect the rights and assets of Safeflows or other entities or people, such as courts of law, or enforcement authorities;
2. (iii) to third parties’ acquirers, as part of a change of control, merger or acquisition or similar procedures, if your personal data would be part of the transaction;
3. (iv) Safeflows affiliates may have access to your personal data, as needed to provide our Services and carry out our business operations;
4. (v) We may use third-party Service Providers to monitor and analyze the use of our Service:

Google Analytics- Google Analytics is a web traffic analysis tool. You can read the Privacy Policy for it here: Privacy Policy for Google Analytics.

Keeping your personal information secure

We will store your personal data for a limited period of time, as necessary to achieve the purposes of the personal data processing, as described in this Policy, and in accordance with our legal and contractual obligations, or industry practices. This means that we retain different categories of data for different periods of time depending on the type of data, the category of data subject to whom the data relates, and the purposes for which we collected the data.

We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

You may request to have all your personal data deleted at any time by reaching out to us.

Your rights

Under the GDPR you have the following rights in respect to your personal data, which you may exercise at any time by submitting a request to us: (i) the right of access; (ii) he right to request the rectification or eratsure of personal data; (iii) the right to request the restriction of processing, (iv) the right to withdraw your consent for processing; (v) the right to object to the data processing; (vi) the right not to be subject to a decision based solely on automated processing, including profiling; (vii) the right to data portability; (viii) the right to file a complaint with the Data Protection Authority (ANSPDCP) and the right to address to the competent courts of law.

Cookie Policy

When we use your personal information, we are required to have a legal basis for doing so. There are various legal bases upon which we may rely, and these will depend on the personal information in question and the specific context in which we collect it.

The legal bases we may rely on include:

i. consent: where you have given us clear consent for us to process your personal information for a specific purpose;

ii. contract: where our use of your personal information is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract;

iii. legal obligation: where our use of your personal information is necessary for us to comply with the law (not including contractual obligations);

iv. legitimate interests: where our use of your personal information is necessary for our legitimate interests or the legitimate interests of a third party (unless there is a good reason to protect your personal information which overrides our legitimate interests). Our legitimate interests are to process contact information in order to get back to you and communicate with you and manage enquiries, to provide a better user experience of our website, to manage any job applications you may be interested in, to improve our services and to notify you of any changes to our website or services that may affect you as well as using the personal data in connection with data security measures.

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We may use cookies that collect certain information about your navigation on our website to improve our Services and our online presence. Certain cookies are necessary for the website to function and cannot be switched off in our systems, while others, for which we need your consent, allow us to measure and improve the performance of our site, to provide enhanced functionality and personalization, or to show you relevant adverts. We may change this website privacy policy from time to time, when we do we will inform you when you visit our website.

For further information on cookies generally visit www.aboutcookies.org or www.allaboutcookies.org.

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Contact us

We will resolve any query or concern you raise about our use of your information. For any questions regarding this Policy or our privacy practices in general, or to exercise your rights under this Policy, you may reach out to us at hello@safeflows.io
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This Privacy Policy shall be governed exclusively by the laws of Romania. All Services shall be deemed to have taken place at the head office of Safeflows S.R.L.
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This Policy may be changed and updated by us from time to time as it could become necessary. When we do we will inform you when you visit our website.